Venue & Accommodation

Congress Venue

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The congress will be held at the convention center of the Ramada by Windham Buenos Aires hotel.
Address: Av. General San Martin 450, Vicente Lopez, Argentina

This is a first-class hotel, located in the heart of Vicente Lopez quartier, a residential district 15 kilometers away from downtown and a few meters from the Rio de la Plata shore.
The hotel area is safe and secure and will allow you to enjoy the peaceful surroundings of a typical suburban neighborhood of Buenos Aires. Although it is far enough away from the hustle and bustle and chaos of the city center, nearby there is a wide range of restaurants, bars, beautiful public walks and busy social areas. You can take the suburban train to the city center if you wish.
The hotel offers spacious and modern rooms, buffet breakfast, restaurant and bar and free wireless Internet access available in the rooms and public areas.
The property features a heated indoor swimming pool, a well-equipped fitness center and also has designated smoking areas.

Congress Venue: Ramada by Windham Buenos Aires hotel

Instructions for Delegates Accommodation

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Special rates have been negotiated for conference delegates and rooms have been reserved at the host hotel.
Other lower-category hotels located near the conference venue will be available upon request. While there are alternatives to the Ramada by Windham, they are not within walking distance, so you should travel by cab.
Negotiated rates include breakfast, free Wi-Fi throughout the hotel.
Please note that in accordance with tax regulations regarding foreign visitors, VAT (21%) will not be applied to the accommodation rate.
To waive the VAT tax, we require a copy of your passport prior to your arrival in our country.
To benefit from the special accommodation rates granted to delegates, reservations should only be made using the below form through the official SPLG23 travel coordinator. If you contact the hotel directly, or any online travel agency (OTAs), they will inform you that they cannot apply the rates allocated to SPLG 2023.

Official Travel Coordinator

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The Organizing Committee of the 16th Workshop on Separation Phenomena in Liquids and Gases (SPLG 2023) has appointed Covitour Congresos SA as Official Travel Coordinator, to provide accommodation services in Buenos Aires as well as airport transfers and tourist services in Argentina.

Covitour Congresos SA
Freire 1512 (1427) Buenos Aires - Argentina
cristian.vangent@covitour.com

Accommodation Rate

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The host hotel has made a huge contribution to help the organization of SPLG 2023 and has offered special rates to accommodate attendees.

RAMADA BY WINDHAM VICENTE LOPEZ
Standard room rate at the host hotel, per night: Single or double: USD 120. (Breakfast included)

Room rates are quoted in US dollars, per night. All rates include breakfast and free WiFi. The hotel reserves the right to change room rates for those rooms that have not been confirmed.
If you would like an alternative hotel, please request it from the Official Travel Coordinator.

Hotel Reservation Form

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Please reserve the following accommodation for me.
If two registered delegates share a room, only one person must to complete this accommodation section (to avoid duplications).
Please refer to the accommodations terms and conditions.

HOTEL Rate per room/night
SGL or DBL - USD
Check-in date Check-out date Nº of nights Total
AMADA by WINDHAM
BUENOS AIRES
120,00
HOTEL AMADA by WINDHAM
BUENOS AIRES
Rate per room/night
SGL or DBL - USD
125,00
Check-in date
Check-out date
Nº of nights
Total

Participant

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(To guaranty early check in or late check out, previous night or following night must be paid)
All payments should be made in American Dollars(usd).
Payment Policy
  • All reservations will be paid directly to the hotel at the time of check out.
  • After a successful booking, you will receive a written confirmation by regular email.
  • Once the reservation is confirmed, the official Travel Coordinator will require a credit card to guarantee the reservation. Authorization will be requested for the equivalent of one night per room reserved, but will not be debited unless the cancellation and refund policies below apply.
  • Failure to provide the guarantee will result in cancellation of the reservation.
  • Please clearly indicate your e-mail address. Upon check-out all extras (mini-bar, telephone charges, room service, etc.) will be settled directly with the hotel.
(*) Required fields. Please fill in.

Terms and Conditions for Accommodation

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  • Congress rates are available only by using the attached form.
  • Rates do not include VAT (currently 21% VAT is not applicable to foreign visitors (only paying with credit card o international wire transfer).
  • Room rates are quoted and payable in U.S. dollars per night.
  • Please do not contact the hotel directly; rooms are blocked for SPLG 2023 assignment only through the Official Travel Coordinator.
  • Since room block is limited, reservations will be processed on a first-come, first-served basis only through the ACCOMMODATION FORM.
  • Early Arrivals: Check-in time is 2:00 pm. Some flights arrive in Buenos Aires early in the morning. Due to the 12:00 noon check-out time, rooms may not be ready for immediate occupancy upon arrival.
  • While the hotel will make every effort to accommodate early arrivals, you must request an early check-in or late check-out, or both, it is recommended that you reserve an additional night to facilitate this option.
  • A confirmation will be sent to you immediately.
  • All reservations and changes must be made in writing to the Official Travel Agency, NOT directly to the hotel.
  • The hotel reservation deadline is June, 21st, 2023. Room rates and availability cannot be guaranteed after this date.
  • Transfers will be provided only if flight information is provided in advance to the Official Travel Coordinator at least one week prior to arrival.

Payment Policy

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All reservations will be paid directly to the hotel at the time of check out.
After a successful booking, you will receive a written confirmation by regular email.
Once the reservation is confirmed, the official Travel Coordinator will require a credit card to guarantee the reservation. Authorization will be requested for the equivalent of one night per room reserved, but will not be debited unless the cancellation and refund policies below apply.
Failure to provide the guarantee payment will result in cancellation of the reservation.
Please clearly indicate your e-mail address. Upon check-out all extras (mini-bar, telephone charges, room service, etc.) will be settled directly with the hotel.

Methods of Payment

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Credit cards: full credit card information (including security code) must be sent to confirm hotel reservations.
Bank Transfer: If you wish to send a bank transfer, please contact the Official Travel Agency for more information.

Cancellation and Refund Policy

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  • Cancellations received in writing until June 5th, 2023 will not have cancellation penalty.
  • Cancellations received in writing between June 6th, 2023 and June 20th, 2023 will receive a penalty equivalent to one night of hotel accommodation.
  • No refunds will be given after June 21st, 2023
  • If a delegate arrives late or wishes to depart earlier than the dates booked, the delegate will be responsible for the cost of the full reservation.
  • No-shows will be charged in accordance with the cancellation policy.
  • Cancellation charges will not be transferable or applicable to another reservation.
  • Do not contact the hotel directly, as they will not accept direct changes.

Liability

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The participant acknowledges that he/she is not entitled to make claims for damages against the organizers in the event that the conference is hindered or prevented by unexpected political or economic events or generally by force majeure, or in the event of non-appearance of speakers or other reasons. By reserving, the participant accepts this provision.

Performance and Jurisdiction

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Any litigation arising from the above contract shall be judged in Buenos Aires, Argentina, where Argentine law is exclusively applicable.